You’re paying for tools your team stopped using
Your monthly tool spend keeps climbing. You added a tool for every problem.
Six months later, three of those tools overlap, two are barely used, and one was replaced by a feature in a tool you already had. Nobody noticed because nobody tracks adoption after purchase.
The scenario:
You want to audit your tool stack to identify waste, overlap, and consolidation opportunities.
The prompt:
You’re auditing your MSP tool stack.
Data: [paste your current tool list with monthly costs and user counts]
For each tool, evaluate:
Active users vs. licenced seats (utilisation rate)
Feature overlap with other tools in the stack
Last time the tool was essential to resolving a critical issue
Cost per active user per month
Whether the job could be done by a tool you already own
Produce a one-page recommendation: keep, consolidate, or cut.
Include projected annual savings.